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Proficient Inventory Specialist Job Description

An inventory specialist helps oversee a store’s inventory control by keeping track of all products and supplies as well as comparing actual inventory to sales records. The job description of an inventory specialist requires a proficiency in the use of inventory software, detailed knowledge of the range of a company’s products, and a strong attention to detail.

Position Description

An inventory specialist maintains records of all store inventory, produces inventory reports for the store manager on a regular basis, ensures that sales records and actual store inventory match up, and keeps all stock organized and replenished as necessary.

Essential Duties and Responsibilities of an Inventory Specialist

  • Counts all store products and supplies.
  • Analyzes sales records and compares them to physical store inventory.
  • Reports and discrepancies to inventory manager or store manager.
  • Maintains cleanliness and organization of the stockroom.
  • Puts in orders for new supplies.
  • Locates and removes expired or defective merchandise from the sales floor.
  • Packs up defective items for return, creates shipping labels, and mails items.
  • Works with store manager to brainstorm ways to reduce inventory discrepancy and possible theft or “shrink.”
  • Uses computerized inventory software to record, track, and maintain all inventory related data.
  • Assists customers on the sales floor when necessary.
  • Retrieves items from the stockroom for customers and sales associates.
  • Accepts and signs for store deliveries.
  • Unloads deliveries and stores them appropriately in the stockroom.
  • Replenishes stock on the sales floor.
  • Adjusts inventory reports to account for new deliveries.
  • Assists in closing sales and providing customer service.
  • Ensures that all stock on the sales floor is organized, properly stored, and in good condition.
  • Assists in cleaning the store during closing shifts.
  • Attends store meetings.

Required Knowledge, Skills and Abilities

  • Demonstrates proficiency in the use of inventory software.
  • Possesses specific knowledge of company’s range of products and services.
  • Exhibits ability to interpret and explain inventory and sales reports.
  • Possesses physical strength necessary to unload and restock supplies.
  • Pays close attention to detail.
  • Demonstrates strong organizational skills.
  • Exhibits ability to think creatively in order to devise best inventory control practices.
  • Possesses a keen eye for organization.
  • Demonstrates strong interpersonal and customer service skills.
  • Works well with a team.

Education and Experience

  • High school diploma or GED required.
  • Job-specific training required prior to start date.
  • Work experience in retail and/or inventory control is strongly preferred.

Work Environment

  • Working hours will be spent in the stockroom and on the sales floor, tracking and organizing inventory.
  • Time will also be spent in a store office, processing paperwork.
  • Standard 40-hour workweek applies.
  • Shifts vary from day to evening.
  • Physical labor such as lifting and moving heavy boxes of supplies may be required on a regular basis.


  • The average salary for an inventory specialist is $35,000.
  • Salaries for the most experienced and established inventory specialists can reach $50,000.

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