In your position on the board of a fund that grants scholarships to deserving persons, you may often be in charge of selections and correspondence. It will be essential for you to know how to compose a formal and professional scholarship acceptance letter to let the students know that their applications have been successful. This is important not only to your job, but also to the student whose life is about to be changed. Here is a quick guide to writing a great letter.
Format and Content
Write on an official letterhead for the fund, paying close attention to proper grammar and spelling. You should put about three paragraphs in a good scholarship acceptance letter format. Open with your congratulations to the student on his or her acceptance, giving a brief summary of the fund as a reminder. Give all the necessary details for receiving the funds as well as your contact information. You should close with a nice expression of thanks for the application and your hopes that the student will use the scholarship well. Sign and date the letter properly as will be shown below in an example.
Here is a scholarship acceptance letter sample from the selections committee of a foundation. It clearly communicates the acceptance of the student’s application and offers congratulations. It also lets the student know what step she should take next and lists contact information in case she has any questions or problems. Finally, it thanks the student for her application and lets her know what the foundation’s expectations are.
On behalf of the ABC Foundation, I would like to offer you congratulations on our acceptance of your scholarship application. As you know, ABC Foundation was created in 2001, in the memory of Mrs. Jane Brown, who was known for her efforts in changing the education system to be more accessible to young Americans. After careful review of your application and academic achievements, we feel that you are an excellent choice to receive ABC Foundation funds for your university expenses including tuition, board, books, etc.
The next step is for you to fill out and return the enclosed form in order for you to receive the funding. Please do so by August 15, 2014 in order to ensure your funding for the fall semester. If you have any questions or concerns regarding this letter, please feel free to contact us at your convenience via telephone at (555)-555-5555 or email at [email] We look forward to hearing from you.
We feel confident that you will be able to achieve great things with the help you receive from ABC Foundation and trust that you will use it responsibly. We wish you every success and hope that you find your college experience enriching and fulfilling. Thank you for applying with ABC Foundation for your scholarship.
Christian A. Baker