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Proof of Internship Letter

There is more than one type of proof of internship letter. This letter, written by the employer, provides proof of internship to a university. Proof of internship may be needed to satisfy a school’s scholarship or outside credit requirements. For some professions, an internship is part of the degree requirement. In addition, the letter can be used to help the student secure scholarships from other sources.

Format and Content

Proof of internship letter requires several elements including the contact information of the sender, the name and position of the intern as well as the dates of the internship. Some letters may require salary information and working hours. The specific format is dependent upon the needs of the requesting party and the purpose for which the letter will be used. If the internship is for college credit, a more detailed format may be required.


This sample proof of internship letter informs the university internship department that a student has secured an internship at a local healthcare business. The author of the letter mentions the possibility of a future internship as a nursing assistant, which suggests that the student is probably seeking a career in the healthcare industry. The author includes contact information in case the university needs additional information.

Dear Mrs. Lensey,

Please accept this letter as proof of internship for David Canton. David signed his internship agreement with Primary Care Services, Inc. on August 15, 2013. David is scheduled to begin work on September 5, 2013 at 3:30 p.m. He is scheduled to work 5 days a week, between the hours of 3:30 p.m. and 8:30 p.m. His internship with the company will end on December 20, 2013.

David will be responsible for a broad range of duties including but not limited to scheduling patient appointments, filing charts, verifying patient insurance information, answering incoming calls, faxing prescriptions to pharmacies and stocking clinic supplies. David’s first week will be a training period. Following training, David will be expected to perform his duties in a highly competent and professional manner.

We were very impressed with David during his interview. We believe his friendly demeanor will help to calm nervous patients. His eagerness to succeed and his attention to detail are very welcome in our fast-paced environment. We believe David will perform above our expectations, and if this proves true, we plan to offer him a nursing assistant internship in the spring.

I will be happy to answer any questions you have including those related to the possibility of David earning college credit for this internship. My office number is (555)-555-5555, or you may contact me on my cell phone number at (555)-555-5555. My email address is [email] I look forward to working with David this semester and to giving you a very positive report at semester’s end.


John Stanley

John Stanley

Office Manager

Primary Care Services, Inc.