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Termination Letter for Insubordination

Termination for insubordination requires investigation before a decision is reached and before a termination letter is sent to the employee. Employment laws differ on what is and is not considered insubordination. An employee who is threatening or abusive may be terminated on grounds of insubordination while an employee who refuses tasks that are unethical or illegal is within his or her legal rights.

Format and Content

The details of the events leading to the termination decision are extremely important in this type of letter. The termination letter for insubordination format should include the date the letter is written, the date of the alleged violation(s), proof of the violation(s), the effective date of the termination, and information regarding the employee’s last paycheck. Leave out information that is obscure or for which there is no evidence to support the claim.


This termination letter for insubordination sample is written to an employee with a documented history of using abusive language in the workplace. The employee was fired following an incident that involved verbal and physical abuse. Because of the seriousness of the final offense, the employee is warned she is no longer welcome on company property.

Dear Ms. Augustine,

This letter is to inform you that as of March 15, 2013, your employment with Lawrence and Keller Communications is terminated. You are being dismissed for cause, specifically, for insubordination. The supporting evidence for each incident mentioned is contained within your employee file. The events leading to the termination decision are given below.

On January 10, 2013 you were reprimanded for using obscene language in the workplace. A warning letter, which you signed, was placed in your employee file. On March 1, 2013 you were reprimanded for the same offense and given a second warning letter. The second letter, which you signed, included a clause stating you would be dismissed in the event of a third violation.

On March 14, 2013 you verbally and physically assaulted a coworker in your department. Your behavior resulted in your arrest and your physical removal from company grounds. Based on the previous incidents, and the seriousness of the third incident, we feel you do not wish to behave with the professionalism mandated by company policy. Moreover, the last violation is grounds for immediate termination.

Your final paycheck, along with any accrued and unused PTO, will be mailed to the home address listed in your employee file. You will receive a package in the mail detailing your eligibility for COBRA should you wish to continue insurance coverage. On March 15, 2013, we secured a restraining order against you. Be advised, you are not allowed within 500 feet of company property or the employee you assaulted. You may address any questions to me in a letter sent to the address above.


Mr. Joe Spencer

General Manager

Lawrence and Keller Communications