If you are a member of a homeowner’s association, you probably volunteered for that position and are not bound to serve the whole term if there is some pressing reason for you to quit. If you do, you should observe proper etiquette and write a formal HOA resignation letter. This is a good way to be courteous to the other members and show them that you wish to resign gracefully without burning any bridges. Here are some helpful tips on writing your letter professionally.
Format and Content
As a HOA member, it is always possible that there are emotions swirling around your resignation, so try to stick to these key strategies to ensure a good HOA resignation letter format. First, keep your letter brief and concise, no more than three paragraphs on a single page. Be sure to open with your intentions to resign and the effective date. Someone else from the HOA may need to follow up with you or discuss the situation, requiring your contact information. Also, keep in mind that any formal letter should always be written with close attention paid to correct spelling. You can use your discretion in sending copies of the letter to the association leader or the members according to the situation.
Letting the leader and members of the HOA know you are resigning might seem like a daunting task. Looking at an example is a good way to start collecting ideas. You might find just the right words to say in this formal HOA resignation letter sample from a member who is stepping down due to conflict. Since he needs to alert the members of the situation in a dignified and graceful manner, he chooses to send this official letter.
I am just writing this letter to inform you that I am resigning from my membership with the homeowner’s association. As you may know, there has recently been some conflict among the members which was inadvertently caused by myself. As a result of this incident, I feel that it would be best for me to withdraw from the HOA at this time. Please note that I hereby relinquish all rights, responsibilities and privileges as a HOA member, effective immediately. I hope you understand.
I hope that my resignation does not cause any inconvenience. I would be more than happy to assist as much as possible in training a selected replacement to take over my HOA duties. If you would like to discuss this with me further, please contact me at (555)-555-5555 or [email] and I will strive to return all messages as quickly as possible.
I have enjoyed working with the association and regret to hand over my responsibilities, but in light of the recent situation I feel that I have made the best decision for all parties involved. I appreciate all of the patience and good will you have shown me during my membership with the association. Thank you for your cooperation and understanding in this matter.
Patrick G. Diamond