Even if you love everything about your job and would be sad to leave it, sometimes life’s circumstances just get in the way and you find yourself needing to announce your resignation. Whether due to a move, health issues, or any other reason, it would be a professional courtesy to write your resignation letter with regret and send it to your supervisor and company human resources department. This can ensure that your situation is noted in your permanent file and that there are no hard feelings resulting from your departure.
Format and Content
Although you may be emotional when you compose your letter, keep in mind that the most professional resignation letter with regret format is concise, formal and pays proper attention to grammar and spelling. You should include the exact date of your resignation, with an explanation only if desired, and a gracious expression of your regrets. You may also wish to include your contact information so that the reader can easily get in touch with you if he or she has any questions.
Here is a resignation with regret sample for you to glean a few ideas from. The letter is from a long-time employee who has been grateful for her experiences and opportunities gained from her job and is very regretful that she must resign due to an upcoming move. She expresses her sentiments graciously yet formally, provides her contact information and signs and dates the letter in the appropriate places.
I am sending you this letter to regretfully inform you of my upcoming resignation from my position as accountant of ABC Company. With my family’s move to Cincinnati set to happen this fall, I will no longer be able to keep this job. My last date of work will be July 1, 2014. I truly regret that I must resign from my position, as I have learned so much from this job and enjoyed the positive work environment.
I will also be individually notifying the rest of my team members of my intentions. I will also strive to transfer over responsibilities as much as possible where appropriate, while also finishing my current projects before my date of resignation. If you have any questions or concerns in regards to this matter, I hope you will not hesitate to contact me. My telephone number will remain (555)-555-5555 and my email address will remain [email]
I apologize for any inconvenience that my resignation may cause, and will put forth every effort to make the transition as smooth as possible for all parties. I wish my team members and ABC Company every success and hope that our paths will cross again someday. Thank you for your understanding in this matter.