Once you have made the big decision to retire from work, the next course of action is to inform your employers of your intentions. You should give at least two weeks’ notice in the form of a retirement resignation letter. This can help your exit from the company run smoothly and with cordiality from all parties. Read on for a guide to writing your own professional letter.
Format and Content
Since the letter will end up in your permanent file and serves as a formal communication with your employers, it should be a professional business letter written in a concise manner. The most professional and cordial retirement resignation letter format includes a brief explanation of your retirement and its time frame, a paragraph expressing your gratitude and regrets, and any other important details that may be relevant to your particular position. You may wish to send a copy to both your boss and the human resources department so that all concerned parties may have access to it.
Here is a retirement resignation letter sample written by a long-time employee. He gives the exact date of his retirement, expresses his cordial sentiments, and offers his contact information in case any clarification is needed. He remembers to write professionally and concisely in order to have the most impact in his communication.
123 Bluebird Lane
Columbus, OH 43266
Kathryn J. Ramirez
123 Red Rock Road
Columbus, OH 43266
December 1, 2014
Dear Ms. Ramirez,
This letter is to inform you of my upcoming resignation from Smith Communications due to my retirement. My resignation will take place on December 15, 2014, so please accept this letter as my two weeks’ notice. Between now and then, I will continue to work on my projects as usual, while training my replacement to take over my responsibilities. I am happy to have been a part of the Smith Communications team for so long and have enjoyed the many positive experiences resulting. I intend to do all that I can to make this transition happen as smoothly as possible for all parties involved.
If you have any questions or concerns in this matter, feel free to contact me during daytime hours. My team members and replacement have also been made welcome to call me if my assistance is needed in any way. My telephone number is (555)555-5555 and my email address is [email] I hope to hear from you in the near future.
Working at Smith Communications for 15 years has meant a great deal to me and although I am hopeful for a happy and fulfilling retirement, I will miss the whole team and the positive work environment. I sincerely hope that the Smith Communications team continues to thrive and enjoy success in the business world. I thank you for your cooperation in this matter.
Vincent J. Graham