If you are planning to resign from your position of service on a board of trustees, you should strive to do so in as gracious and professional a manner as possible. One of the best ways to do this is by writing a formal trustee resignation letter, stating your intentions in an official record. Even if you are leaving your position under unfavorable circumstances, this can still be helpful in making a graceful exit and ensuring that no hard feelings are left behind in your professional life.
Format and Content
Style your trustee resignation letter format as any other business letter, short and sweet. It ought to include a brief statement of the facts surrounding your resignation, with an explanation if desired, and your contact information in case further discussion is needed. Thank the trustees for working with you over the years before signing off. You may wish to send a separate copy of your letter to each member of the board of trustees at your discretion.
If you are trying to write a letter stating your intentions to resign as a trustee member, check out this trustee resignation letter sample from a trustee board member who is resigning from his position due to personal reasons. He remembers to keep the letter formal and concise, as a business professional. He also lets the board know that he has appreciated cooperating with them as a member throughout his tenure as a trustee.
123 Broadway Street
Columbus, OH 43266
Timothy H. Mashburn
123 Main Street
Columbus, OH 43266
May 1, 2014
Dear Mr. Mashburn,
I regret to inform you that I will be resigning from my position on the board of trustees. I am handing in this resignation due to personal reasons and it will come into effect immediately. Please accept this letter as my official notice of immediate resignation. I truly regret any inconvenience caused to any of the members by my resignation.
If I can be of any assistance in transferring responsibilities appropriately, please let me know. You may contact me via telephone at (555)555-5555 or via email at [email] I will respond to messages as soon as possible. I appreciate your consideration and look forward to hearing from you.
Serving on the board of trustees has been a fulfilling learning experience for me that I am grateful for, and I regret to have to move on to other things. I wish you all every success in your current and future endeavors. I have deeply appreciated all of the cooperation on the board and hope that we may cross paths again at some time. Thank you for all of your work alongside me during my trusteeship.
Marcus J. Hamilton